Resource
Proposal Evidence Pack Template
A request-only structured template for assembling proposal evidence, annexes, indicator tables, and compliance narrative into a single submission-ready pack.
Context tags indicate reporting alignment or funder familiarity; they do not imply donor endorsement.
About this template
The Proposal Evidence Pack Template provides a structured framework for assembling donor-facing evidence annexes, compliance narratives, and indicator documentation into a single submission-ready package. It is provided on request to ensure it is used in appropriate context.
What the template covers
Section A: Cover and Submission Index
- Submission reference sheet (project title, submission date, donor reference, programme period)
- Document index with page references
- Certification statement for authorised signatory
Section B: Problem Statement Frame
- Situation analysis structure (problem tree / fishbone)
- Evidence citation table: source, year, geographic scope, credibility rating
- Gap analysis narrative guide
- Alignment statement to donor priority framework
Section C: Theory of Change Summary
- Inputs → Activities → Outputs → Outcomes → Impact chain
- Key assumptions log
- Risk and mitigation table
- Linkage to indicator set
Section D: Indicator Evidence Matrix
- Indicator name and code
- Baseline value and source
- Target value and measurement timeline
- Disaggregation dimensions
- Data collection method and responsible party
- Reporting frequency
Section E: Compliance Narrative
- Cross-walk table: donor requirement → programme response → evidence reference
- Cross-cutting themes checklist (gender, environment, safeguarding)
- Budget alignment narrative guide
- Value-for-money statement structure
Section F: Annexes Checklist
- Ethics clearance or research exemption letter
- Sampling methodology note
- Instrument version with revision log
- Enumerator training attendance register
- Pilot test summary
- Consent form (all languages)
- Data management plan
- Stakeholder consultation log
Who this is for
Programme teams preparing proposals or evidence packs for USAID, FCDO, EU, GIZ, or bilateral development partners. Also suitable for M&E officers assembling mid-term review documentation.
Request access
Contact our team to request the editable Word and Excel version. We respond within two working days.